Charter

NATIONAL ASSEMBLY OF YOUTH ORGANIZATIONS OF THE REPUBLIC OF AZERBAIJAN

T H E S T A T U E

The Statue of the National Assembly of Youth Organizations of the Republic of
Azerbaijan was adopted by the XI General Assembly of the NAYORA on December
26-27, 2009.

1. AIM, OBJECTIVE AND FORMS OF ACTIVITY OF THE NAYORA

The aims of the NAYORA are to coordinate activities of child and youth member organizations,
create conditions for their development, to work for the sake of provision of interests of member
organizations in regional and international level, to conduct joint activities in the field of solving
problems of youth and protection of their rights, to achieve solidarity among youth and their
organizations in solution of nationwide problems.
The NAYORA is considering as its basic objective within the activities to direct the knowledge and
skills of youth to strengthening state independence of Azerbaijan, democratic state building and
taking adequate position in international level.
The NAYORA is using the following forms of activity in order to implement the goals and
objectives that it has defined for itself:
· To prepare various programs, projects related to solution of problems of youth
and to present them to corresponding state structures, international organizations and
foundations;
· Fostering patriotism spirit to youth;
· To conduct activities in different forms and topics on the issues interesting to
youth;
· To attempt to provide financial and moral support to youth and to their
organizations;
· To organize joint or small entities, leisure time and social service centers,
various charity events, marathons, win and charity – competition lotteries;
· To support to newly established member organizations to develop in youth
field;
· To establish mass media structures;
· To assist in participation of members in events conducted within the republic
and in abroad;
· To organize various internships for young leaders;
· To establish relations with youth organizations of foreign countries,
international youth structures, to conduct exchange of representatives with them;
· To conduct other ways of activity not restricted by the law.

2. MEMEBERSHIP TO THE NAYORA
The membership to the NAYORA is conducted on the basis of 3 stepped (chambered) system.
· Members of the NAYORA;
· Honorable members of the NAYORA;
· Guest status members of the NAYORA.
Note: the members submitted their documents to apply for new membership are able to be approved
for full membership after passing 6 months probation period.
Activities of members of the NAYORA regardless the status (excluding guest status) are regulated
by the Statue and Internal Regulations.
National youth and children organizations conducting activity in Azerbaijan Republic, as well as
public unions and foundations considering youth and children policy on their Statue as a priority
field are eligible to be a member of NAYORA.

The membership to the NAYORA is decided by the Council in collective form and approved by the
General Assembly.
The amount of the membership fee is defined with the decision of the Council of the NAYORA.
Membership to the NAYORA is conducted by the decision of the supreme governing body of the
candidate organization, written application of chairman of the organization with participation of
equal number of representatives from each organization.
The issues regarding the membership to the NAYORA are regulated with the Regulation adopted
by the Council.
The organization can be deprived the membership of the NAYORA in following cases:
· With the application of member organization;
· With ending the activity of member organization;
· By the General Assembly when the Regulations is violated on the basis of the presentation
of the Council of the NAYORA and Central Control Commission.

3. MANAGEMENT OF THE NAYORA

3.1. The managing bodies of the NAYORA are the followings:
· General Assembly
· Council
· Central Control Commission
· Bureau
· Chairman

3.2. The working bodies of the NAYORA are the followings:
· Secretariat
· Permanent and contemporary commissions or working groups
· Centers
· Other co-founding structures;

3.3. General Assembly is the supreme legislative body of the NAYORA called at least once in
a year.
General Assembly:
· Is accepted as authorized if the half of representatives attend;
· Is adopting regulations with the approval of member organizations of the NAYORA;
· Is making changes and amendments to the Statue and Regulations of the NAYORA;
· Is hearing the reports of the Chairman, CCC and in case of necessity Secretary General and
Speaker of the Council of the NAYORA.
· Is approving the decisions of the Council regarding the acceptance and exclusion of
members to the NAYORA.
· Is electing the Chairman for two years term and the members of the CCC for two years
term.
· Is making decisions concerning the general activity of the NAYORA.
· Is solving other issues arising from the Statue and Regulations.
The extraordinary General Assembly can be called with the demand of the Bureau or 2/3 of member
organizations.

3.4. During the period between the General Assemblies the decision making body of the
NAYORA is the Council and Bureau of the NAYORA. The Council is formed with participation
of one authorized representative from each member organization.
Council:
· Is making decisions on implementation of decisions and objectives of the General Assembly
arising from the Statue and Regulations and hearing reports;
· The Council is called at least once in two months, where all the member organizations have
the rights to vote;
· The member organizations are getting mandate ID valid only in Council signed by the
Secretary General of the NAYORA for participation at the council. The General Assembly
is approving various internal regulations and instructions and other relevant documents
regarding the activity of the Council, Bureau and Secretariat of the NAYORA.
· The Council is controlling the issue regarding the approval of annual activity plan of the
NAYORA. It has a right to discuss the activity through observing the activity biannually.

3.5. Chairman of the NAYORA:
· The election of the same person to the position of Chairman of NAYORA more than 3 terms
is conducted on the basis of this regulations adopted and approved by the member
organizations;
· Is providing the execution of decisions of the General Assembly and Council;
· Is managing general activities of the NAYORA and issuing decrees;
· Representing the NAYORA in local and international level;

3.6. Deputy Chairman of the NAYORA
· Is elected with single vote majority given by the member organizations;
· Is executing decisions and assignments given by the Chairman of the NAYORA and
Bureau;
· Is bearing responsibility for all the works on its fields, reporting to the Bureau and Council
in case of necessity;

3.7. The Central Control Commission
· The Central Control Commission of the NAYORA is elected at the General Assembly with
team composed of 5 persons for 2 years term. The activity of the CCC is organized by the
Chairman elected at its first meeting.
· Is controlling the financial – economical and regulations objectives of the NAYORA;
· Is conducting inspection regarding the structure of the NAYORA and activity of elected
managing persons with the demand of the NAYORA, reporting to the Council;
· Inspecting the financial issues and condition of execution of decisions;
· Is inspecting the activity and basic documents of the organization applied for membership of
the NAYORA and presenting to the Council;
· Is discussing disputed matters regarding the activity of the NAYORA, presenting the
relevant decisions to the Council and to the General Assembly;
· Is conducting internal audit of the NAYORA at the end of each financial year and in case of
necessity conducting equal activity with the accountancy of the NAYORA for submission of
reports to the corresponding authorized bodies;
· Is preparing internal regulations regarding the regulation of its activity and approving at the
first meeting of CCC.

3.8. Bureau
· The activity of this structure is managed by the Chairman of the NAYORA.

· The Bureau of the NAYORA is the current executing – decision making body of the
NAYORA, is responsible for implementation of programs and decisions adopted by the
Council. The Bureau is consisted of the Chairman, deputy Chairmen, Secretary – General,
as well as 7 representatives representing member organizations of the NAYORA and the
Chairman of the CCC with statue of observer.
· The Bureau meeting is authorized if more than half of the members attend;
· Is regulating the activity of working body of the NAYORA;
· Is conducting its meeting once in two weeks;
· Is keeping regular contact with the member organizations;
· Is solving the issues occurred in activity of the NAYORA;
· Is approving the agenda of upcoming Council, decision projects on the presentation of the
Secretary General considering the proposals presented by the member organizations;
· Is calling the extraordinary meeting of the Council in case of necessity;
· Is conducting the election of the Secretary General, control and evaluation regarding his/her
work. The Secretary General is elected by the Council with the presentation of candidature
from the Bureau;
· Is controlling the program and budget issues;
· Is eligible to establish centers and working groups in various fields and directions;
· Gender equality is considered in formation of composition of the Bureau;
· Is preparing its internal regulations regarding the regulation of its activity and approving at
the first meeting of the Bureau.

3.9. Secretariat:
· Is the current executing body of the NAYORA;
· Is executing the assignments of the Council, Bureau and Secretary General;
· Is coordinating the activity of working structures of the NAYORA;
· Is directing the current activity of the NAYORA on various fields;
· Is developing its own internal regulations regarding the regulation of the activity and is
presenting to the Chairman of the NAYORA on the basis of Secretary General’s
presentation.

3.10. Secretary General
· Is managing the work of the Secretariat;
· Is working on a contract basis;
· Is reporting to the General Assembly and to the Council;
· Is executing decisions of the Bureau and Council;
· Is establishing the representative offices and other working structures of the NAYORA;
· Is managing the organizational activities of the NAYORA;
· Is providing the establishment of permanent and contemporary commissions;
· Is defining the working structure, staff of the NAYORA and presenting it to the Bureau for
approval;
· Is appointing consultants or assistants on various issues;
· Is coordinating the activity of working groups, commissions within the NAYORA;
· Is elected or dismissed from the member organizations with single vote majority of
members of the Council;
· Is reporting to the Bureau and Council;
· Is preparing its internal regulations regarding the regulation of activity and presenting to the
Chairman of the NAYORA for approval.

4. PARTICIPATION AT THE NAYORA
The General Assembly and the Council of the NAYORA is considered as authorized if more than
half of representatives attend. The adequacy of number of votes is defined at the beginning of
meeting of the General Assembly and Council of the NAYORA and can be confirmed during the
meeting by any of the member organization.

5. VOTING
At the General Assembly and Council meetings of the NAYORA each of the members and honored
members has one vote. The participation of members and honored members at the General
Assembly of the NAYORA is compulsory, while participation of honored members at the Council
is desirable, participation of members is compulsory.
During the voting on the General Assembly the member organizations can vote for pro, contra and
abstain of adoption of matter or they can refuse to vote. The organization which was absent during
the voting can not vote after the time allocated for voting is over. After the person leading the
meeting announced the start of voting nobody can stop the voting process.
Votes are counted by the members of the commission of accounts and results are announced after
the voting is over.
In order to save time of voting and to prevent any misunderstanding the Organization Committee of
the General Assembly is providing the honored members and members of the NAYORA with
colored mandate papers. The mandate should be raised during the voting. Votes given with other ID
papers are not counted.
Elections to the managing bodies of the NAYORA are conducted through secret or open way
according to no objection of the members.
The secret voting is conducted with ballot – papers. The secret voting is conducted at the hall where
the General Assembly and Council is organized. The ballot – papers are prepared by the
Organization Committee and are presented to the commission of accounts during the General
Assembly or Council. The commission of accounts is checking the voting box, putting seal and
inviting the organizations to vote. The official representative of the organization at the General
Assembly or Council is putting signature on the list and getting ballot – papers, entering to the
booth located at the part of the meeting hall observable by all the attendants and filling in the ballot
– papers inside the booth. The organization must delete two of the questions titled “pro”, “contra”
and “abstained” and remain one as an answer.
If the secret voting is conducted concerning the candidates the organization is remaining the first
and last name of the candidate to whom it is voting and deleting the names of other candidates. The
commission of accounts is opening the voting box in the voting hall and counting the votes after the
secret voting through ballot – papers are over.
The minute is launched on the results of secret voting. The number of organizations upon the list,
number of organizations participated in voting, number of used ballot – papers, number of invalid
ballot – papers, number of valid ballot – papers, results of voting are reflected on this minutes. The
ballot – papers where all the words “pro”, “contra” and “abstain” are deleted or one word is deleted
or none of them are deleted or names of all the candidates are deleted or names of more than one
candidates are remained (this rule is not applied to members of the CCC) during the voting are

accepted as invalid. The list of organizations and ballot – papers are put into envelopes and sealed.
All the members of commission of accounts are concluding the minutes on the results of voting.
The member of commission refusing to put the signature on the minutes of commission of accounts
can add special note to the minutes and can announce this note immediately. The Chairman of the
Commission of Accounts is announcing the results of conducted secret voting according to ballot -
papers.
If none of the candidates had gained single vote majority after the voting is conducted on more than
2 candidates, the two candidates who gained votes more than others are passing to the second round
of voting. The candidate gaining majority of votes in second round become a winner. If none of the
candidates are able to gain the necessary majority of votes in second round the new election is
conducted presenting another candidates.
The majority of votes of members and more than 70 % of honored members of the NAYORA is
necessary for making amendments and changes to the regulations. Voting to all the electoral bodies
of the NAYORA is conducted on the basis of single majority of votes.

6. MINUTES
All the meetings of the NAYORA as well as structures conducting activity on the basis of the
Statue and Regulations are documented on minutes. The person leading the meeting is signing the
minutes. Main parts of discussions, decisions, declarations, proposals, results of voting are included
to the minutes with necessary explanations. Any of the member organizations can be familiar with
the minutes and get copy of it.

7. THE REQUIREMENTS TO THE REPRESENTATIVES OF MEMBER
ORGANIZATIONS ATTENDING THE GENERAL ASSEMBLYS AND COUNCILS
The representatives must commit the ethic norms during the participation at the meetings of the
NAYORA. They shouldn’t interfere to conducting meetings, interrupt the speech of speaking
persons, shouldn’t break the silence and working rule of the meeting, must not afford to do rude,
insulting actions degrading human’s honor, shouldn’t manifest to illegal actions. The corresponding
investigation is going to be conducted by the Bureau on the organization which is not attending the
meetings of the NAYORA and the process of excluding the organization from membership is
launched.
The person leading the meetings of the NAYORA is warning the representatives who are not
committing the ethic norms, also he can deprive this person from the right to speak during all the
meeting day and can announce it officially at the meeting. If that person is continuing to behave in a
same way the person leading the meeting can drive out this person advising with the CCC. All these
cases are mentioned on the minutes of the meeting.

8. ELECTIONS
All the members of the NAYORA (excluding the organizations under the probation term) can
present its candidate to any electoral position.

8.1. The following positions are electoral positions at the NAYORA:
· Secretary General

· Bureau members
· Chairman of the NAYORA
· Deputy Chairmen
· Members of the CCC

8.2. Secretary General
The Secretary General is elected biannually for the two years term. The candidature of the Secretary
General is presented to the member organizations at the Council. At the same time the application
to the Secretary General position can be submitted in individual order. In case of necessity there
might be involved corresponding professional structures in order to check the knowledge and skills
of candidates.
The Secretary General is presenting to the Chairman of the NAYORA the Action Plan for approval
reflecting the priorities of activity with the aim to make effective the activity period.

8.3. Bureau
The General Assembly is electing the Bureau members consisting of 7 persons biannually for two
years term.

8.4. Chairman
The General Assembly is electing the Chairman of the NAYORA biannually for two years term.
All the members of the NAYORA (excluding the organizations under the probation term) can
present its candidate to the position of Chairman of the NAYORA.

8.5. Deputy Chairmen
The General Assembly is electing 2 Deputy Chairmen of the NAYORA biannually for two years
term. All the members of the NAYORA (excluding the organizations under the probation term) can
present its candidate to the position of Deputy Chairman of the NAYORA.

8.6. CCC
The General Assembly is electing the CCC members biannually for two years term. The chairman
of the CCC is elected from the CCC members. If there are two or more than two candidates to the
positions remained empty in commission the reelection is conducted among them.
THE ELECTION REGISTRATION RULES
The following documents have to be submitted to the organizational committee at least 15 days
before the start of the General Assembly in order to include the candidate to the ballot – paper.
· Special application form filled in and approved by the organization (excluding the
organizations under the probation term) presenting the candidate;
· Resume of the candidate;
· Action Plan or Platform;

9. THE REGULATION OF THE GENERAL ASSEMBLY
The next General Assembly is called 20 days after the last Council and the organizational
committee consisting of 7 persons on preparation works to the General Assembly is established.
The organizational committee is solving the necessary technical issues required for conducting the
General Assembly and implementing all the preparation works according to this regulation.

The followings are presented by each of the member organization:
- the list of its delegation;
- proposals to the agenda of the General Assembly;
- proposals regarding the changes and amendments to the Regulations etc.
The organizational committee is sending official invitation to member organizations, draft of the
agenda, the informational package on the drafts of the documents and decisions expected to be
adopted at the General Assembly.
The General Assembly is announced open by the Chairman of the Organizational Committee and
the representatives are singing the anthem of the Republic of Azerbaijan. Then the chairman of the
organizational committee is presenting a short report on the preparation works prior to the General
Assembly and giving the floor to the Chairman of the Mandate Commission. After the Chairman of
the Mandate Commission has announced the authority of the General Assembly the Chairman,
Deputy Chairman and Secretary who are going to lead the General Assembly are elected. The
Organization Committee and Mandate Commission is finishing its job since that time.
The General Assembly is carrying on its activity during two days and a break is announce for half
an hour in every two hours.
The Agenda of the General Assembly is approved. The following issues are mainly included to the
Agenda:
· The report of the Chairman of the NAYORA on behalf of the Management of the
NAYORA;
· Speeches concerning the report and evaluation of the report;
· The report of the Central Control Commission;
· Membership issues;
· Approval of the annual activity plan;
· Approval of the annual budget;
· Changes and amendments to the Statue;
· Elections to the managing positions;
· Current issues;
Decisions regarding the changes to the Regulations, inclusion and exclusion of members, putting
end to the activity of the NAYORA are made with the 2/3 of voting majority considering abstainers
and absent voters.
Other decisions are made with single vote majority.
The elections to the management positions of the NAYORA are conducted simultaneously during
the General Assembly.

If no candidature is presented to the electoral managing position or the nominated person has taken
back his/her candidature or the election is not conducted according to the rules mentioned on this
Regulation the member organizations (excluding the organizations under the probation term) can
nominate their candidates to this positions during the period of the General Assembly.

If it is defined on this Regulation that there is no procedure on regulation of any cases
regarding the NAYORA and if this shortcoming is the matter of observation, such condition is
regulated on that case according to the decision made by the Council with single vote
majority. This decision can consist the regulating for similar conditions too.